- Ahead of your scheduled in-person meeting with the employee, send them the I-9 instructions and list of acceptable documents.
- Print the I-9 and have the employee complete Section 1 in pen (preferably blue or black ink) during your in-person meeting.
- If there are any errors, reprint a new I-9 for the employee and have them start over.
- Ensure the documentation the employee provides reasonably appears to be genuine and related to the individual, then make copies (front and back, if the document is two-sided) of the document(s).
- If the employee did not provide acceptable documents, you may not proceed until they do so.
- Complete Section 2 of the document in pen (preferably blue or black ink).
- Do not check the box indicating that an alternative procedure to examine documents if documentation verification was completed in-person.
- Scan and save the completed I-9 and copies of the document(s) together as one .pdf.
- The completed I-9 must be submitted to Payroll Services.