Rehire Procedure

Reverification and completion of Supplement B of the I-9 is optional when an employee is rehired within three years from the date their Form I-9 was first completed. Alternatively, a new Form I-9 may be completed for rehired employees. A new Form I-9 must be completed for any employee rehired more than three years after their Form I-9 was first completed.

Procedure

The HR professional must:

  1. Review the employee's original (or most recent) Form I-9 or Reverification to determine if the employee’s employment authorization has expired. 
    NOTE: If the original Form I-9 is not available, a new Form I-9 and E-Verify must be completed.
    • If the employee’s work authorization has not expired, the employee does not need to provide any documents.
    • If the employee’s work authorization has expired, the HR professional must provide the employee with the List of Acceptable documents and allow the employee to choose which acceptable documentation to present for employment authorization reverification, only indicating that they must provide a document from List A or List C. Note: A link to the list is provided to the employee within the DocuSign form.
  2. Verify that the document presented by the employee is unexpired and reasonably appears to be genuine and related to the person presenting it.
  3. Enter the document title, number, and expiration date in the appropriate block of the Supplement B.
  4. Select the box indicating if an alternative procedure (i.e., via live video interaction) for document examination was used, when applicable.
  5. Enter the employee’s full name from the original Form I-9 at the top of the supplement.
    • Name Changes: When applicable, enter only the part of the name that has changed in the New Name fields. For example, for employees who changed only their last name, enter the last name in the Last Name field and leave the First Name and Middle Initial fields blank.
  6. Enter the employee’s rehire date in the Date of Rehire field.
  7. Enter your name as the employer's authorized representative, sign and enter the date in the appropriate fields.

How to Complete Form I-9