Reverification and completion of I-9 Supplement B is required when an employee’s employment authorization or documentation of employment authorization has expired. The HR professional completes the form after the employee has provided acceptable documentation from either List A or List C showing their continuing authorization to work in the United States. The employee is not required to show the same type of document they presented previously.
Reverification is never required for:
- U.S. citizens and noncitizen nationals
- Lawful permanent residents (including conditional residents) who presented a Permanent Resident Card (Form I-551) or other employment authorization documentation that is not subject to reverification (such as an unrestricted Social Security card or a U.S. Passports or Passport Cards).
- List B documentation.
- Certain noncitizens. See the M-274 for more information about when reverification may not be required.
Due Date for Reverification
When reverification is required, the employer must reverify the employee by the earlier of the employment authorization expiration date stated in Section 1 (if any), or the expiration date of the List A or List C employment authorization documentation recorded in Section 2. Employers should complete any subsequent reverifications, if required, by the expiration date of the List A or List C documentation entered during the employee's most recent reverification.
Procedure
The HR professional must:
- Review the employee's original (or most recent) Form I-9 or Reverification to determine if the employee’s employment authorization has expired. NOTE: If the original Form I-9 is not available, a new Form I-9 and E-Verify must be completed.
- Provide the employee with the List of Acceptable documents and allow them to choose which acceptable documentation to present for reverification, only indicating that they must provide a document from List A or List C. A link to the list is provided to the employee within the DocuSign form.
- Verify that the document presented by the employee is unexpired and reasonably appears to be genuine and related to the person presenting it.
- Enter the employee’s full name from the original Form I-9 at the top of the supplement.
- If the employee’s name has changed, enter the new name in the appropriate New Name fields on Supplement B. Enter only the part of the name that has changed. For example, for an employee who changed only their last name, enter the last name in the New Name - Last Name field and leave the First Name and Middle initial fields blank.
- Enter the document title, number, and expiration date in the designated block of the supplement.
- Enter your name as the employer's authorized representative, sign and enter the date in the appropriate fields in that block.
- Select the box indicating if an alternative procedure for document examination was used (i.e., via live video interaction), when applicable.