SAP is the University's enterprise resource planning (ERP) system for business processes such as finance, accounting, purchasing, human resources management and more. These functions are integrated in SAP so that data flows from one system component to another without the need for redundant data entry. Integrated data helps ensure consistency in business processes, reporting and compliance.
Get Started
1. Complete Firefly Security Request
In Firefly, under the header "Business Applications," select the "Firefly Security Request" tile. The security request form will ask you to identify the person for whom you are requesting security, then specify that security is requested for "SAP/BI Portal Reports." Next, complete the open text field that asks for information about what access/security needs to be added to the ID.
When security has been granted, you will receive a confirmation email from the SAP security team.
2. Download SAP GUI
As of SAP version 8, Information Technology Services (ITS) will push GUI updates to end users automatically. Users who require a new install might find the GUI install packet in the Service Center. As campus deployments vary, this may not always be the case. Please contact your ITS service representative for installation assistance. Information about installing SAP is available in Sapphire here.
When the SAP installation is finished and you have restarted your computer, the SAP Logon tile will appear in Firefly under the Business Applications header. When you open SAP, you will be able to perform only the functions for which security was granted.
Learn More About It
If you are new to SAP, start by watching these video tutorials: SAP Navigation. The Quick Reference Guide: Getting Around SAP may also be useful for you.
More extensive resources for learning how to use SAP are available in Sapphire. Go to Firefly, open the Sapphire tile, then find the below resources under the "SAP Help" tile.
The SAP Documentation folder is the place to find in-depth guidance for using SAP.
- To get started, review the information in the Using SAP folder.
- Detailed information related to specific activities performed in SAP is available in these folders:
- Budget
- Financial
- Human Resources
- Procurement & Payment Services
- Security
- Travel & Expenses
Additional Resources
Need Assistance? Contact Cindy Miesbach by email or via Teams messaging.