Determining What Documents are Needed

The following table indicates the documents required for a new hire or rehired employee, in a paid position, to be entered into SAP. They are listed in the order in which they should be in when submitted to Payroll. Additional documents that may be required by the hiring department are not included.

* Document is not included in any of the DocuSign new hire/rehire paperwork templates.
^ Document is only required if a New Hire/Rehire ePAF is not being completed.

Documents Listed in Submission Order

Hourly
(A2, B2, C2, C6, F2,
 K2, L2 W2, Y2, Z2)

Salary
(A1, B1, D1, F1, J1, K1,
 L1, M1, N1, W1, X1, Y1)

Student
(S1, S2)

Personnel Action Form (PAF)*^

X

X

X

I-9 and Supporting Documents*

X

X

X

Copy of Social Security Card

X

X

X

E-Verify Certification*

X

X

X

Letter of Offer*

See Letter of Offer section of this manual

Personnel Data Form (PDF)

X

X

X

Voluntary Self Identification of a Disability Form

X

X

X

Direct Deposit Form
 (including voided check or bank statement)

X

X

X

W-4

X

X

X

W-4N

X

X

X

Student Worker Agreement

 

 

X

Compensatory Time Agreement

X

 

 

Non-Resident Alien (NRA) Documents*

See NRA Paperwork Manual

New Hire Paperwork Manual