ePAF via Firefly -- preferred
The Affiliate/Volunteer ePAF in Firefly is the preferred method to enter an affiliate or volunteer into SAP for the purpose of provisioning UNL services. The ePAF is automatically processed in SAP after completion, and no further submission to Payroll is needed. Instructions on how to request ePAF Initiator Security and/or Approver Security are in the Introduction to PAFs section of this manual, under PAF Methods, then ePAF via Firefly.
Before Beginning the ePAF
- It is highly recommended that a government issued photo ID is used to verify the identity of the Affiliate/Volunteer.
- A search in SAP must be performed to check if the individual is already in SAP.
- If the individual is a separated Affiliate, you can enter them via ePAF.
- If the individual is active in SAP, but their appointment is not active, you cannot enter them via ePAF; you must instead use a PDF PAF and submit to Payroll for entry.
- If the individual was employed at any NU campus in the past, you cannot enter them via ePAF; you must instead use a PDF PAF and submit to Payroll for entry.
ePAF Affiliate Vol Hire Instructions
ePAF Affiliate Vol Approver Instructions
Fillable PAF
The Affiliate/Volunteer PAF is in SAPPHIRE as a fillable .pdf. The form is completed by typing the information directly into the document using the default blue font color in sentence case (not all caps). After the PAF has been reviewed for accuracy and the two authorized signatures have been obtained, it must be submitted to Payroll for processing into SAP. See Submitting the PAF in the Introduction to PAFs section of this manual.