In SAP, an action is a series of infotypes (screens in SAP) that are completed sequentially in order to accomplish a task. Common human resource (HR) actions include hiring an employee and separating an employee. A PAF is used to gather the information needed to complete the action and its sections are organized in the order that data is entered in SAP.
Most PAFs are named according to the action it's used for. In some cases, the type of employee (staff, faculty, student, unpaid) may impact which PAF must be used.
The following is a list of the currently in use PAFs and what each is used for:
- Hire a new employee who has never worked for any University of Nebraska campus
- Rehire an employee who has been separated from University employment
- Move an employee from an unpaid position to a paid position -- a separation action is completed, followed by a rehire action.
- Add individuals to SAP who are not paid by UNL but have a relationship that requires access to UNL services (e.g., building access, email, library, etc.)
Funding Change
- Change the funding source for an employee's pay
Fellowship
- Used only for graduate students.
- For NRA students, used to award a new fellowship or change an existing fellowship (e.g., funding change, stop payment).
- For domestic students, used to award a new fellowship that was not included in the upload process at the beginning of the semester or to change an existing fellowship.
Recurring or One-Time Payments
- Initiate a temporary, recurring payment or a one-time payment to an employee for specific purposes such as payment for extra work or an award
- Initiate overload pay for a salaried employee
Summer Session Recurring Payments
The Summer Session Recurring Payments form (SSRP) is used to authorize and initiate payment(s) to 9/12 faculty to compensate them for a summer appointment. The faculty member must have an active appointment for the academic year before the summer session and for the upcoming fall.
Payment for most Summer Teaching appointments are submitted in the spring via an Excel spreadsheet and entered in SAP through a batch upload. However, if the upload process deadline is missed or other exceptions occur, pay for the summer appointment is initiated using the SSRP.
Payment for most Summer Research appointments is submitted on the SSRP, rather than via the upload process.
Summer Instruction/Research Recurring Payments - CHANGES form
Used for three purposes:
- To remove a summer payment
- To change a cost center/WBS, or
- To change dollar amount for existing summer payment.
It is not used to add additional summer payment(s). Use the Summer Session Recurring Payments form to add summer payments.
Separation or Appointment End
- Completely end a person's employment at the University
- End a single appointment when the employee has other active appointments
- If a separating employee is awarded emeriti status, add the emeriti appointment in the Unpaid Appointment section of the Separation PAF
Update/Change PAF
The Update/Change PAF is used for any action not addressed by one of the specific PAFs described above. Used to process:
- Organizational changes - Change employment percent, add/change/remove an appointment, extend an appointment, create reappointment
- Salary/Rate Change - Change salary or hourly pay rate for an employee; initiate temporary responsibility pay for an hourly/non-exempt employee
- Leave of Absence - Begin or end a leave of absence (LOA) with or without pay
- Emeriti - If an employee is awarded emeriti status and is not separating, the emeriti appointment is added in the Unpaid Appointment section of the Update/Change PAF