ePAF via Firefly -- preferred
The New Hire/Rehire ePAF in Firefly is the preferred method to enter a new hire or rehired paid employee into SAP, regardless of their benefits and leave eligibility. Use the Personnel Data Form to collect information from the employee that will be entered into the ePAF. Note that the Firefly ePAF application has limitations, so be sure to consult the list below of New Hire/Rehires for whom the Firefly application cannot be used.
Request Security
Before requesting New Hire/Rehire ePAF security, an individual must first complete UNL How to Complete the New Hire/Rehire ePAF training in Bridge. The certificate of completion must be emailed to payroll@unl.edu. New Hire/Rehire ePAF security will not be granted to those who have not completed the required training.
After completing training, HR professionals must request security for the New Hire/Rehire ePAF using the security request form in Firefly. In the security request's comments section, request the HR_PA_EPAF_INITIATOR role. Your ePAF security will be granted shortly after the course completion certificate is received. Additional instructions on how to request ePAF Initiator Security and/or Approver Security are in the Introduction to PAFs: PAF Methods section of this manual -- see section titled ePAF via Firefly.
UNL ePAF New Hire-Rehire Entry Instructions
UNL ePAF New Hire-Rehire Approval Instructions
The New Hire/Rehire ePAF in Firefly cannot be used for:
- People who have a citizen status on their I-9 form of “noncitizen national of the US” (option 2) or “lawful permanent resident” (option 3)
- People without a social security number
- People hired into multiple positions with different start dates
- Previous affiliate/volunteers (including faculty assigned an unpaid position to gain early access to services)
- Rehires who:
- Are University retirees
- Are separated from a campus other than UNL
- Separated from the University less than 60 days ago
- Are rehiring into a position with a different pay cycle than their past position
- Have a change in residence status from their last employment with the University
- You cannot use the New Hire/Rehire ePAF in Firefly to rehire from any other ESG into a student (S2) or graduate (D1) position
Fillable PAF
The New Hire/Rehire PAF is in SAPPHIRE as a fillable .pdf. The form is completed by typing the information directly into the document using the default blue font color in sentence case (not all caps). After the PAF has been reviewed for accuracy, the two authorized signatures have been obtained, and all required attachments have been combined with the PAF, it must be submitted to Payroll for processing into SAP. See Submitting the PAF in the Introduction to PAFs section of this manual.