Complete one form for each action; use multiple forms if needed. If the current wage types listed are not appropriate for the recurring or additional payment being processed, please select other and make a selection from the drop-down menu, referencing the definitions of each within the Wage Types section within this manual.
Funding Source
The Cost Object (cost center or WBS element) field must be completed. This form is only used for recurring or one-time payments when the funding source is a university cost center or WBS. Unlike basic pay, additional payments can have a different account assignment. For example, a different cost center can be defined as the funding source for costs that arise because of such payments (e.g., bonus for years of service). If the funding source needs to be changed for a previously submitted recurring or one-time payment, a new form will need to be completed. On the new form, enter the correct Cost Center or WBS Element, check the box next to Funding Change on existing payment(s), indicate why a new form is being completed in the Explanation field (use comments for additional text), and continue completing the form as before.
Recurring Payments Wage Types
A complete list of wage types can be viewed in SAP using the dropdown list, however, the below listed wage types are for the most common recurring payments that are initiated using the Recurring or One-Time Payment PAF. For definitions of each, see the Wage Types for Recurring Payments table in the PAF Coding: Wage Types section of this manual.
- 1404 – Overload
- 1423 – UCARE Stipend
- 14ND - NRA UCARE Stipend
- 1425 – Academic Year (AY) Instructional
One-Time Payment Wage Types
A complete list of wage types can be viewed in SAP using the dropdown list, however, the below listed wage types are for the most common one-time payments that are initiated using the Recurring or One-Time Payment PAF. For definitions of each, see the Wage Types for One-Time Payments table in the PAF Coding: Wage Types section of this manual.
- 1401 – Additional Compensation
- 14N1 – NRA Additional Compensation
- 0601 – Awards Taxable (benefits allocated directly)
- 06N1 – NRA Awards Taxable (benefits allocated directly)
- 4601 – Awards Taxable (benefits allocated from IT9027)
- 46N1 - NRA Awards Taxable (benefits allocated from IT9027)
- 0605 – Honorarium
Dates
The Effective Date and Begin Date indicate the date on which the additional pay will start and is not the date in which the employee will receive the additional pay. See the quarterly Payroll Processing Schedule in SAPPHIRE for specific PAF deadlines, pay periods, and pay dates, for both MO and BW employees.
The Amount field must reflect the total amount of the additional pay and not include the employee’s basic pay. For a recurring payment, the amount is the total amount of the additional pay per pay period. For a one-time payment, the amount is the total amount of the additional pay.