SuccessFactors | Business Central

Important News from Ben Lennander, Assistant Vice Chancellor - HR & Chief People Officer, University of Nebraska - Lincoln
November 21, 2025

SAP users,

The University of Nebraska-Lincoln is returning to PeopleAdmin for Applicant Tracking and Position Management effective December 1, 2025. This change is in response to campus feedback related to operational needs and efficiencies.

Starting December 1:

All job postings and position management submissions should be input into PeopleAdmin.
The previous routing and workflow process within PeopleAdmin will be utilized until it can be aligned with the streamlined efforts put in place in the Position Management Tool and SuccessFactors.

Job postings already in SuccessFactors will continue in that system until the search process is complete. Units may elect to move postings from SuccessFactors to PeopleAdmin by working with their HR Facilitator.

Please review additional information about Application Tracking and Position Management, including FAQs, on the HR website https://hr.unl.edu/applicant-tracking-and-position-management/

SuccessFactors is UNL’s system for recruiting, onboarding, and performance management. Initial implementation in September 2025 includes recruiting and onboarding processes.

Access SuccessFactors

On the Firefly home page, select the Recruitment & Position Management SAP SuccessFactors tile.

Recruitment and Position Management tile

Select the SuccessFactors tile.

To request access to the SuccessFactors system, please contact a member of the UNL SuccessFactors System Admin team:

Susan Wendling, swendling2@unl.edu

Marcy Studsdahl, mneeman2@unl.edu

Stephanie Hanson, shanson12@unl.edu

Roles in SuccessFactors

Role	Definition	Examples of Users
Initiator	Can: Start the requisition process. Complete all requisition fields Complete background check details Cannot: Edit staff position job profiles in SuccessFactors.	Business Center of Unit HR Staff (also hold Facilitator role)
Facilitator Facilitator Team	Can: Start and manage the requisition process. Complete all requisition fields (if created the requisition) Move candidates through the pipeline View job profile/description Manage requisition process Move candidates through the review process Initiate offer approval and send final offer Cannot: Edit staff position job profiles in SuccessFactors. Move candidates out of “Pre-Employment Checks”	Business Center or Unit HR Staff (also hold Initiator role)
HR/Compliance HR/Compliance Team	Can: Approve and oversee requisitions, post job postings. Edit all fields in requisitions Move requisitions and candidates to all steps Edit approvers	UNL or IANR HR IEC
Hiring Official (Supervisor)	Can: Approve requisitions and offers. View requisitions View applicants after Facilitator or HR releases them	Auto-populates with “Reports To” from SAP but can be changed
Search Committee Chair (if used)	Can: View and move applicants through the process on requisitions assigned to them. Note: If you don’t want the Search Chair to move applicants in the system, leave this field blank and add them to the Search Committee Team field instead.	Supervisor, Search Chair
Search Committee Team (if used)	Can: View requisition, applicant materials, and job profile on requisitions assigned to them. Note: External search committee members can be entered in an open text box but will not have access to the system to view applicants.	Members of Search Committee
Approver	Can: Approve requisitions. View applicant materials after released by HR. View job profile.	Department Head, Dean, Director or designee
Senior Approver	Can: Approve requisitions. View applicant materials after released by HR. View job profile.	Vice Chancellor or designee
Ad Hoc Approver	Used to add additional approvers based on department approver structure. Can: Approve actions sent to them.	Other Approvers required by unit