Absence codes are a category of wage type codes that are used for recording leave time.
| Wage Type Code | Attendance Type | Apply Shift Differential by Work Schedule? | BW or MO | Reduces a Quota? | Description |
|---|---|---|---|---|---|
| ADM | Administrative Leave | No | BW, MO | No | For employee organizational activities, interviews, consulting or outside professional activity, and EAP appointments. |
| BADW | Bad Weather Declared by University | No | BW, MO | No | Used to record time absent for regularly scheduled hours for eligible employees during a university closure due to inclement weather. |
| BKUS | Banked Holiday Used | No | BW, MO | Yes | Used in lieu of vacation, when available. Hours coded as BKUS reduce an employee’s BHOL quota. |
| CMU | Compensatory Time Used | No | BW | Yes | Used in lieu of vacation, when available. Hours coded as CMU reduce an employee’s CME and/or SC10 balances. |
| CRLV | Crisis Leave Used | No | BW, MO | Yes | A Crisis Leave quota must be created on an employee’s SAP record before CRLV hours can be posted. Crisis Leave quotas are created on an as-needed basis by Payroll. Hours coded as CRLV reduce an employee’s Crisis Leave quota. |
| DOFF | Day Off | No | BW | No | Used when an employee has a 7-day work schedule. DOFF reduces planned working hours and does not pay for hours coded as DOFF. Employee continues to accrue leave. Rarely used and only with prior Payroll approval. |
| FLH | Floating Holiday Used | No | BW, MO | Yes | Floating Holiday time is earned, and a quota is built in SAP throughout the year for hours worked on federal holidays when the University is not closed (President’s Day, Arbor Day, Juneteenth, Columbus Day, and Veteran’s Day). An employee must be on the payroll at the time of the holiday to bank the Floating Holiday. Employees are encouraged to use FLH that they have banked during the holiday shutdown in December. A maximum of 40 hours of floating can be carried over into the next calendar year. SAP will require a deduction of Floating Holiday pay if the balance exceeds 40 hours when vacation is posted. Hours coded as FLH reduce an employee’s FLH balance. |
| FNL | Funeral/Bereavement | No | BW, MO | No | Used for absences related to a funeral or bereavement period. |
| INJ | Injury Leave | No | BW, MO | No | Used for the first 5 days of absence related to work related injury. |
| JRCV | Jury Duty/Civil Leave | No | BW, MO | No | Used for hours that an employee has been called to participate in jury duty, voter registration, witness duty, etc. Documentation should be retained in the department. |
| MIL | Military Leave | No | BW, MO | Yes | A Military quota must be created on an employee’s SAP record before MIL hours can be posted. SAP will allow a maximum of 120 hours used in a single calendar year. Hours coded as MIL reduce an employee’s MIL balance. |
| SCK | Sick Leave | No | BW, MO | Yes | For sick hours requested by the employee and approved by the supervisor. A sick quota must be created on an employee’s SAP record before SCK hours can be posted. Hours coded as SCK reduce an employees SCK balance. |
| UNPL | Unpaid Leave | No | BW, MO | No | Used when an employee is required to take unpaid leave. UNPL reduces planned working hours and does not pay for hours coded as UNPL. Leave is not accrued if a full day of UNPL is posted. |
| VAC | Vacation Leave | No | BW, MO | Yes | For vacation hours requested by the employee and approved by the supervisor. A vacation quota must be created on an employee’s SAP record before VAC hours can be posted. Hours coded as VAC reduce an employee’s VAC balance. |
| WOCS | Work Comp (Sick) | No | BW | Yes | When WOCS is used, 2/3 of the hours are charged to planned time and 1/3 of the hours are deducted from employee’s SCK quota. |
| WOCV | Work Comp (Vac) | No | BW | Yes | When WOCV is used, 2/3 of the hours are charged to planned time and 1/3 of the hours are deducted from employee’s VAC leave quota. |