Keep Services Active (KSA) is a date type that can be added to an active employee's IT0019 Monitoring of Tasks record in SAP for the purpose of allowing services to continue when there is a break between two active appointments. The KSA bridges the gap between the two active appointments. For example, a lecturer who is appointed for the academic year but will be rehired for the next year can have a Keep Services Active date of September 30th entered in SAP so services will continue over the summer when there is no active appointment.
Eligibility
A KSA should only be used for active employees where there is a reasonable expectation that the employee will have a new appointment in the future. KSAs are generally used to bridge the summer gap between spring and fall appointments for faculty members.
Process
A KSA can be entered on the same PAF as the new appointment so that it is in place when that appointment ends, thereby preventing any break in service. If the reappointment isn't certain at the time of the initial PAF, the KSA can also be entered at a later date, but it MUST be entered before the appointment expires.
- A KSA can be added in the “Date Specifications Section” of the initial appointment PAF or can be requested by sending to Payroll Services an email that includes two approvals.
- A KSA must be entered before the current appointment expires so that there is no break in services. A KSA will NOT restore services that have already expired.
- A KSA must be limited to less than a year – A KSA cannot be used to extend services more than a year beyond last appointment’s end.
Prohibited Uses
A KSA must not be used for the following employee types:
- Separated Employees
- Graduate Students (GRA or GTA)
- Undergraduate Students
- Emeriti
- Volunteers/Affiliates
- Staff