An Update/Change Personnel Action Form (PAF) is used to make changes to an existing employee’s active personnel record when the action does not fall under another specific PAF type, such as New Hire, Rehire, Separation, Funding Change, or the One-Time / Recurring Pay PAF. This PAF serves as a catch‑all for updates that cannot be completed using another PAF for employees who already have an active SAP record. Multiple actions may be processed on a single Update/Change PAF, provided all changes apply to the same personnel record.
Update / Change PAF Uses
Multiple actions may be processed on a single Update/Change PAF, if all changes apply to the same personnel record.
Position and Appointment Changes
- Change an employee’s FTE (employment percentage)
- Add, change, or remove an appointment
- Extend an existing appointment
- Create a reappointment with no break in service
- Process organizational changes affecting an existing position or appointment
Salary and Rate Changes
- Change a salaried employee’s pay
- Change an hourly employee’s pay rate
- BW overloads, also known as temporary responsibility pay, must be processed using an Update / Change PAF, not the OTP or Recurring Pay PAF
Leave of Absence (LOA)
- Begin a leave of absence with or without pay
- End a leave of absence and return the employee to active status
Emeriti Appointments
- Add an emeriti appointment when the employee is awarded emeriti status and is not separating. The emeriti appointment is entered in the Unpaid Appointment section of the Update / Change PAF. This action is not common and should not be processed as a separation or new hire.
Limitations for Use
An Update / Change PAF cannot be used to:
- End an employee’s only active appointment. If ending an employee’s sole appointment, a Separation PAF is required.
- Initiate or end Overload pay for monthly paid employees. MO overloads must be submitted on the OTP or Recurring Pay PAF, not on an Update/Change PAF.
- Pay recurring UCARE stipends. To enter a UCARE position into SAP, departments submit , which follow a separate process
- Initiate payment for summer sessions for 9/12 faculty. Use the Summer Sessions Recurring Payments (SSRP) form specific to the applicable year. See Summer Sessions Payroll Processing Guide | Business Central | Nebraska.
- Change or correct summer session entries. Changes/corrections must be submitted on the Summer Session Recurring Payment (SSRP) Changes form. See Summer Sessions Payroll Processing Guide | Business Central | Nebraska.