Absence Codes
Absence codes are a category of wage type codes that are used for recording leave time.| Wage Type Code | Attendance Type | Apply Shift Differential by Work Schedule? | BW or MO | Reduces a Quota? | Description |
|---|---|---|---|---|---|
| ADM | Administrative Leave | No | BW, MO | No | For employee organizational activities, interviews, consulting or outside professional activity, and EAP appointments. |
| BADW | Bad Weather Declared by University | No | BW, MO | No | Used to record time absent for regularly scheduled hours for eligible employees during a university closure due to inclement weather. |
| BKUS | Banked Holiday Used | No | BW, MO | Yes | Used in lieu of vacation, when available. Hours coded as BKUS reduce an employee’s BHOL quota. |
| CMU | Compensatory Time Used | No | BW | Yes | Used in lieu of vacation, when available. Hours coded as CMU reduce an employee’s CME and/or SC10 balances. |
| CRLV | Crisis Leave Used | No | BW, MO | Yes | A Crisis Leave quota must be created on an employee’s SAP record before CRLV hours can be posted. Crisis Leave quotas are created on an as-needed basis by Payroll. Hours coded as CRLV reduce an employee’s Crisis Leave quota. |
| DOFF | Day Off | No | BW | No | Used when an employee has a 7-day work schedule. DOFF reduces planned working hours and does not pay for hours coded as DOFF. Employee continues to accrue leave. Rarely used and only with prior Payroll approval. |
| FLH | Floating Holiday Used | No | BW, MO | Yes | Floating Holiday time is earned, and a quota is built in SAP throughout the year for hours worked on federal holidays when the University is not closed (President’s Day, Arbor Day, Juneteenth, Columbus Day, and Veteran’s Day). An employee must be on the payroll at the time of the holiday to bank the Floating Holiday. Employees are encouraged to use FLH that they have banked during the holiday shutdown in December. A maximum of 40 hours of floating can be carried over into the next calendar year. SAP will require a deduction of Floating Holiday pay if the balance exceeds 40 hours when vacation is posted. Hours coded as FLH reduce an employee’s FLH balance. |
| FNL | Funeral/Bereavement | No | BW, MO | No | Used for absences related to a funeral or bereavement period. |
| INJ | Injury Leave | No | BW, MO | No | Used for the first 5 days of absence related to work related injury. |
| JRCV | Jury Duty/Civil Leave | No | BW, MO | No | Used for hours that an employee has been called to participate in jury duty, voter registration, witness duty, etc. Documentation should be retained in the department. |
| MIL | Military Leave | No | BW, MO | Yes | A Military quota must be created on an employee’s SAP record before MIL hours can be posted. SAP will allow a maximum of 120 hours used in a single calendar year. Hours coded as MIL reduce an employee’s MIL balance. |
| SCK | Sick Leave | No | BW, MO | Yes | For sick hours requested by the employee and approved by the supervisor. A sick quota must be created on an employee’s SAP record before SCK hours can be posted. Hours coded as SCK reduce an employees SCK balance. |
| UNPL | Unpaid Leave | No | BW, MO | No | Used when an employee is required to take unpaid leave. UNPL reduces planned working hours and does not pay for hours coded as UNPL. Leave is not accrued if a full day of UNPL is posted. |
| VAC | Vacation Leave | No | BW, MO | Yes | For vacation hours requested by the employee and approved by the supervisor. A vacation quota must be created on an employee’s SAP record before VAC hours can be posted. Hours coded as VAC reduce an employee’s VAC balance. |
| WOCS | Work Comp (Sick) | No | BW | Yes | When WOCS is used, 2/3 of the hours are charged to planned time and 1/3 of the hours are deducted from employee’s SCK quota. |
| WOCV | Work Comp (Vac) | No | BW | Yes | When WOCV is used, 2/3 of the hours are charged to planned time and 1/3 of the hours are deducted from employee’s VAC leave quota. |
Attendance Codes
Attendance codes are a category of wage type codes that are entered for time worked or earned.
| Wage Type Code | Attendance Type | Apply Shift Differential by Work Schedule? | BW or MO | Builds a Quota? | Description |
|---|---|---|---|---|---|
| BHOL | Banked Holiday Hours Earned | No | BW, MO | Yes | Used to pay for hours worked by a BW or MO employee on a recognized holiday, and when used, it also builds a BHOL quota for the hours submitted and coded as BHOL. Must enter only on a fixed holiday date. BHOL earned must be used within 1 year. BHOL hours will only appear in Leave Hours section of pay advice. |
| CME | Compensatory Hours Earned | No | BW | Yes | When CME is earned and taken in lieu of overtime, a compensatory time balance is built at a rate of 1.5 times the hours submitted and coded as CME. CME hours will only appear in Leave Hours section of pay advice. |
| CSP | Contract Service Hours | No | BW | No | Used for hours worked by individuals working on a contractual agreement through IANR. |
| HOL | Holiday Pay | No | BW | No | Used to pay a BW employee holiday pay on a recognized holiday. Must enter only on a fixed holiday date. Used for BW employees only; Never post or enter HOL for MO employees. |
| ONC | On Call Hours | No | BW | No | Used for hours worked by temporary employees (FTE of 33% or less). |
| OTD | Overtime Hours | Yes | BW | No | Used to pay for hours worked beyond 40 in a single work week. Hours are paid at 1.5 times an employee’s hourly pay rate. When OTD is used for an employee that is paid on shift pay, payment is 1.5 times the shift rate. OTD is generated automatically, doesn’t need to be entered. |
| ROPL | Regular Over Planned Hours | Yes | BW | No | Used for hours worked beyond planned working time (when the hours are not eligible for overtime). Cannot be entered via CATS, only Time Management; use REG in CATS. |
| SC10 | Shift Comp Hours Earned 10% | No | BW | Yes | When SC10 is earned, a compensatory time quota is automatically built at a rate of 1.65 times the hours submitted and coded as SC10. |
| TEM | Temporary/Student Worker Hours | No | BW | No | Used for hours worked by temporary employees and student workers. |
| WSR | Work Study Academic Year Hours | No | BW | No | Used for hours worked by work study eligible student workers during the academic year (August – May). |
| WSS | Work Study Summer Hours (June) | No | BW | No | Used for hours worked by work study eligible student workers during the month of June. |
| WST | Work Study Summer Hours (July) | No | BW | No | Used for hours worked by work study eligible student workers during the month of July. |
ESS Leave Absence Codes
The following absence codes are available for use by MO employees in ESS Leave. The use of absence codes not on this list must be entered by the time coordinator via CATS.
Vacation Leave
Sick Leave
Floating Holiday Used
Banked Holiday Used
Military Leave
Funeral Leave
Crisis Leave Used
Compensatory Time Used
Jury Duty/Civil Leave
Admin Leave
Banked Holiday Earned
ESS Time Absence and Attendance Codes
The following absence and attendance codes are available for use by BW employees in ESS Time. The use of absence and attendance codes not on this list must be entered by the time coordinator via CATS.
Regular hours
Comp Time Earned
Sick Leave
Vacation Leave
Temp hours
Admin Leave
Bad Weather Day
Banked Holiday Earned
Banked Holiday Used
Comp Time Used
Crisis Leave
Floating Holiday Used
Funeral Leave
Holiday Pay
Injury Leave
Jury Duty/Civil Leave
Military Leave
Shift Comp 10%
Unpaid Leave
Worker Comp Sick
Worker Comp Vacation
OnCall Hours
The following premium wage type codes are also available for use by BW employees in ESS Time who have an ESS Time Layout of PLONG or PSHORT. The use of premium wage type codes not on this list must be entered by the time coordinator via CATS.
R1 – Resp. Pay 5%
R2 – Resp. Pay 10%
R3 – Resp. Pay 15%
SH – Shift Premium 10%
ESS Time Layouts
An employee’s ESS Time Layout determines if a BW employee has premium wage types available in ESS.
| ESS Time Layout | Description |
|---|---|
| LONG | Does not include premium wage types |
| PLONG | Includes premium wage types (e.g., shift pay) |
Leave Plans
An employee’s leave plan in SAP (IT0007) determines whether leave is accrued, and the types and amounts of leave accrual.
| Leave Plan | Plan Name | BW or MO | Vacation Accrued? | Sick Leave Accrued? | Floating Holiday Accrued? |
|---|---|---|---|---|---|
| 0B | Not Eligible BW | BW | No | No | No |
| 0M | Not Eligible MO | MO | No | No | No |
| 1B | BW Mgr/Prof Vac/SL | BW | Yes | Yes | Yes |
| 1C | BW Off/Srv Vac/SL | BW | Yes | Yes | Yes |
| 2A | 12MO Acad/Adm Vac/SL | MO | Yes | Yes | Yes |
| 2B | 12MO Mgr/Prof Vac/SL | MO | Yes | Yes | Yes |
| 2C | BW Agr 44/Wk Vac/SL | BW | Yes | Yes | Yes |
| 2D | BW Acad/Adm Vac/S | BW | Yes | Yes | Yes |
| 3A | AY 9/12 Acad/Adm SL | MO | No | Yes | No |
| 3B | AY 9/12 Mgr/Prof SL | MO | No | Yes | No |
| 3C | BW Agr 45/Wk Vac/SL | BW | Yes | Yes | Yes |
| 4A | House Officers Vac/SL | MO | Yes | Yes | No |
| 4C | BW Agr 46/Wk Vac/SL | BW | Yes | Yes | Yes |
| 5C | BW Agr 50/Wk Vac/SL | BW | Yes | Yes | Yes |
| 7B | BW M/P Vac/SL No FLH | BW | Yes | Yes | No |
| 7C | BW O/S Vac/SL No FLH | BW | Yes | Yes | No |
| 8A | 12MO AA V/S No FLH | MO | Yes | Yes | No |
| 8B | 12MO M/P V/S No FLH | MO | Yes | Yes | No |
Premium Wage Type Codes
Premium wage type codes are used in unusual circumstances to grant additional pay and must be entered via the CATS ADMN2 profile by the time coordinator. See Employee Remuneration Items (Entering Premium Wage Types) section of the UNL CATS Instructions.
| Wage Type Code | NRA Wage Type Code | Description |
|---|---|---|
| 2701 | 27N1 | Shift Hours at 5% |
| 2702 | 27N2 | Shift Hours at 10% |
| 2703 | 27N3 | Shift Overtime at 7.5 % |
| 2704 | 27N4 | Shift Overtime at 15% |
| 2705 | 27N5 | Responsibility Pay at 5% |
| 2706 | 27N6 | Responsibility Pay at 10% |
| 2707 | 27N7 | Responsibility Pay at 15% |
| 2708 | 27N8 | Responsibility Pay at 20% |
| 2721 | -- | Shift Hourly REG at .50/hr |
| 2722 | -- | Shift Hourly OT at .75/hr |
| 2723 | -- | Shift Hourly REG at 1.00/hr |
| 2724 | -- | Shift Hourly OT at 1.50/hr |
| 2730 | -- | Field Training CSO |
| 2731 | -- | Field Training OFC-Disp |
| 2732 | -- | Officer in Charge |
| 2740 | -- | Field Training CSO OT |
| 2741 | -- | Field Training OFC/Disp OT |
| 2742 | -- | Officer in charge OT |
| 2800 | 28N0 | No Shift Premium of 5% |
| 2801 | 28N1 | No Shift Premium of 10% |
| 2802 | 28N2 | No Shift Premium of 7/5% |
Time Management Status
An employee’s Time Management Status in SAP (IT0007) determines if they are on positive or negative time reporting.
| Time Management | Time Type | Description |
|---|---|---|
| Time eval.(act) | Positive | Used to record actual hours worked to be paid |
| Tm.eval.(plan) | Negative | Planned working schedules – will pay based on Work Schedule Rule |
Work Schedule Rules
Each employee has a work schedule rule (IT0007) that determines the days on which time or leave can be entered.
| Work Schedule Rule | WS Rule Text | Planned Hours (Core Time) | Time Mgmt Status | Work Days | Time Off (Not Paid) |
|---|---|---|---|---|---|
| 5DAY_10H | 5 Days_10hrs day | 10 hours/day - 07:00 to 17:00 | Negative | Monday-Friday | Saturday and Sunday Off |
| 5DAY_8HR | 5 Days_8hrs day | 8 hours/day - 08:00 to 16:00 | Negative | Monday-Friday | Saturday and Sunday Off |
| 5TMP_STD | 5 Day Temp/Std Other Hrly | 8 hours/day - 08:00 to 16:00 | Positive | Monday-Friday | Hours worked entered via CATS - Positive, TM passed thru TE edits |
| 7DAY_10H | 7 Days_10hrs day | 10 hours/day - 07:00 to 17:00 | Negative | Monday-Sunday | Day Off must be entered |
| 7DAY_8HR | 7 Days_8hrs day | 8 hours/day - 08:00 to 16:00 | Negative | Monday-Sunday | Day Off must be entered |
| 7DAY_STD | 7 Days_12hrs Day | 12 hours/day - 08:00 to 20:00 | Positive | Monday-Sunday | Hours worked entered via CATS - Positive, TM passed thru TE edits |
| 7TMP_STD | 7 Day Temp/Std Other Hrly | 8 hours/day - 08:00 to 16:00 | Positive | Monday-Sunday | Hours worked entered via CATS - Positive, TM passed thru TE edits |
| F708_STD | Flex 7day 8hr - Positive | 8 hours/day - 08:00 to 16:00 | Positive | Monday-Sunday | Hours worked entered via CATS - Positive, TM passed through TE edits |
| F710_STD | Flex 7day 10hr - Positive | 10 hours/day - 07:00 to 17:00 | Positive | Monday-Sunday | Hours worked entered via CATS - Positive, TM passed thru TE edits |
| FL08_STD | Flex 5day 8hr - Positive | 8 hours/day - 08:00 to 16:00 | Positive | Monday-Friday | Hours worked entered via CATS - Positive, TM passed thru TE edits |
| FL10_STD | Flex 5day 10hr - Positive | 10 hours/day - 07:00 to 17:00 | Positive | Monday-Friday | Hours worked entered via CATS - Positive, TM paassed thru TE edits |
| SALARY | Salary - paid monthly | 8 hours/day - 08:00 to 16:00 | Negative | Monday-Friday | Saturday and Sunday Off |
| U5EVSH10 | UN 5 day Eve Shf 10% | 8 hours/evening - 15:00 to 23:00 | Negative | Monday-Friday | Saturday and Sunday Off |
| U5NGSH10 | UN 5 day Ngt Shf 10% | 8 hours/night - 23:00 to 07:00 | Negative | Monday-Friday | Saturday and Sunday Off |
| U7EVSH10 | UN 7 Eve Shf 10% | 8 hours/evening - 15:00 to 23:00 | Negative | Monday-Sunday | Day Off must be entered |
| U7NGSH10 | UN 7 Ngt Shf 10% | 8 hours/night - 23:00 to 07:00 | Negative | Monday-Sunday | Day Off must be entered |