Below are payroll-related reports that can be run in SAP or via the Business Intelligence (BI) Reporting tile in Firefly. The HR Toolbox Reporting Guide also provides a list of additional reports that Business Centers must run on a consistent basis. BI reports tend to be more user-friendly and BI is the preferred reporting tool for reports that can be run in both SAP and BI Reporting.
BI Reports
Employee List
Use: To view a list of all employees with appointments in an org unit.
Path: See UNL BI Employee List Report Instructions
Frequency: Every BW and MO pay period to compare against Wage and Hour report
Work Study
Use: To view how much a student employee has used of their work study award.
Path: Work Study > [Select Report]
Frequency: Every BW pay period
HR Leave and Time
Use: To view accumulative leave usage, leave balances, and attendance for employees.
Path: HR > Leave and Time
Frequency: On demand
Time Approver
Use: To view a listing of time approvers for employees.
Path: Org Mgmt > Relationships > Time Approvers
Frequency: On demand
SAP Reports
How to Save a Variant in SAP
Use: If an SAP report is generated frequently using the same criteria, the criteria can be saved as a selection variant. When activated, selection variants fill in fields on the selection screen with the values you have saved.
Frequency: As needed for frequently run reports.
Wage and Hour
Use: To view employees’ projected pay advice for an upcoming pay period.
Path: See UNL Wage and Hour Report Instructions
Frequency: Starting on the “Green Day” and as needed up until the payroll lockdown (“Red Day”), for both BW and MO pay periods.
CATS_DA
Use: To check for ESS time that has been unreleased or unapproved for BW employees.
Path: See UNL CATS DA Report Instructions
Frequency: Starting on the “Green Day” day and as needed up until the payroll lockdown (“Red Day”) for each BW pay period.
Display Quotas
Use: To view employee absence quotas (e.g.: monitor employees for negative balances).
Transaction code: PT50
Path: Human Resources > Time Management > Time Data > Quota Overview
Frequency: On demand
Attendance Report
Use: To view attendance hours for an employee.
Transaction Code: Y_UNS_83000248
Path: Human Resources > Information Systems > Time Management > Custom Reports > UNL > UNL Attendance Report
Frequency: On demand
Absence Report
Use: To view absence hours for an employee (e.g.: total SCK leave an employee has used in a year).
Transaction code: Y_UNS_83000249
Path: Human Resources > Information Systems > Time Management > Custom Reports > UNL > UNL Absence Report
Frequency: On demand
Absence Quota Balances
Use: To view absent quota balances for an employee (e.g: remaining SCK leave that an employee has).
Transaction Codes: Y_UNS_83000241 (for BW), Y_UNS_83000242 (for MO)
Path: Human Resources > Information Systems > Time Management > Custom Reports > UWIDE > BW Absence Quota Balance or MO Absence Quota Balance
Frequency: Every payroll final BW and MO
Pay Advice
Use: To review an employee’s paycheck
Transaction Code: PUOC_10
Path: Human Resources > Payroll > Off-cycle > Off-Cycle Workbench
Frequency: On demand
NOTE: Security to run this report is not included in the Time Coordinator Security and must be requested.
Work Study Used
Use: To view how much a student employee has used of their work study award.
Transaction Code: PT_CLSTB2
Path: Human Resources > Time Management > Tools > Tools Selection > Cluster > Display Time Evaluation Results (Cluster B2)
Frequency: Every BW pay period